6:38 PM – Called to Order
Opening words and Chalice Lighting was led by Annette Pearce. Following a check-in with all attendees, the agenda was reviewed and revised. All voted to move final June meeting minutes to August’s agenda. The board accepted the Finance Committee reports for June without opposition.

MPP
Gwendolyn Waldorf will continue working on tasks related to the Manual of Policies and Procedures (MPP). All attendees expressed their gratitude to Gwendolyn and discussed what a task this is as it includes the following:
● Separating policies from procedures
● Board is to make policies while committees can share in the procedure making process, depending
● If the Board is needing to change the current MPP, the Board needs to vote on it in order for Gwendolyn to apply changes
● Organization and formatting needs to be taken into account to ensure accessibility
● Long-term project

Gwendolyn asked the Board to go through the work she is already doing on the MPP and bring any questions, comments, or concerns to her attention. She will notify Board members of the best way to receive these at a later date.

Attendees discussed changes to the MPP regarding board member responsibilities and committee structures. They clarified that while some areas of responsibility would be removed due to missing board members, the term “areas of responsibility” would remain in the MPP, though they agreed to highlight in yellow a section about board members on duty since this was no longer an official policy. Sally raised a question about finding a document with board member descriptions. This was clarified as being contained in the MPP, and Gwendolyn agreed to resend the document.

Attendees also discussed the need to clarify the President’s role in appointing chairpersons for oversight committees. It was suggested this be marked for future discussion. Ken suggested adding dates and versions to all MPP documents for future referencing ease. Annette and Bonnie moved to add “or designee” to the MPP where it says the Minister’s discretionary fund may be authorized by the President in the absence of a Minister. This was passed.

Discretionary Fund
Bonnie moved to have Sally and Phyllis as designees for the discretionary fund while without a Minister. This was passed.

Sally noted that she and Phyllis are already discussing the discretionary fund with Adriane. They have agreed to have “Minister’s Discretionary Fund” be changed to “Ministry Discretionary Fund”. There will be a description of this change in the Meridian.

Liaison Reports
Sally is also Adriane’s liaison and reported they meet nearly every Monday. Adriane finds this helpful.

Kim is Valerie’s liaison. She reported things are going well, she enjoyed the workshop, and is making plans for the music program for the Fall.

Annette raised the question if the Board is okay with receiving verbal reports from liaisons considering we will no longer be receiving Minister’s reports. She also wanted to note Adriane’s position be updated via the MPP considering she has many responsibilities.

Attendees discussed adding the Board as the “Supervisor” to the MPP in the absence of a Minister. This will be addressed at the next Board meeting along with moving from verbal reports to written reports via liaisons.

Finance
Ken then gave the Finance report:
● Researching insurance issues regarding Yoga offerings (moved to August agenda)
● Currently have six authorized people with credit cards. The Finance Committee voted to add Valerie to the list. The breakdown is as follows:
○ Adriane – $1,000
○ Les – $1,000
○ Bonnie – $1,000
○ Robert – $500
○ Ron – $2,000
○ Alessandra – $1,000
○ Valerie – $1,000
■ (Board voted on this and it was approved)

● Marty Beech is in the process of moving. Ken has agreed to take over Marty’s duties come October. Ken moved to take Marty off as the signee for financial institutions and then list Ron, Dale, and Ken as the designated signees. Annette will sign the resolution.
○ Finance Committee approved.
○ Passed by the Board
● The Finance Committee is continuing to look over Alessandra’s request for family leave. They want to run it by the Personnel Committee as well. It was noted the Board is flexible on the timeline when working on this as we assume this is a time sensitive issue and we would like to have an answer as soon as possible.

Safety
Attendees discussed safety and security concerns, particularly regarding ICE agents and emergency protocols. The group discussed an ACLU checklist for handling ICE visits, which Kim noted was not a policy template but rather a checklist of considerations.

Bonnie is working on signs to be posted regarding ICE and will continue to work with Adriane and Len regarding overall safety issues around the property.

Kim discussed public vs. private spaces as well as Judicial warrants regarding ICE and attendees discussed needing a list of judges and/or magistrates so we are aware who is authorized to sign warrants.

Annette and Sally discussed the need for a Safety Committee. Sally, as the currently listed Chair of the Safety Committee and Adriane’s liaison, agreed to follow-up with Adriane regarding safety trainings, the ACLU guidelines, and ICE. Kim also agreed to pass along any further safety training information. Annette will research policies and procedures regarding safety per the UUA, Southern District, and other UU churches we are connected with. She will relay this information once she has it.

Closing Discussion
It was agreed to table the banner discussion.

Annette will send out inquiries regarding future days and times for Board meetings as well as potential Board Retreat plans.

Church lock-up assignments for August were completed.

8:12 PM – Adjourned

Board Members Present:
Annette Pearce, President
Bonnie Abellera, President-Elect
Ken Kent, Finance
Kim Ross, Member at Large
Sally Andersen, Member at Large
Sadie Ragans, Secretary
Others Invited:
Gwendolyn Waldorf

Prepared by Sadie Ragans, Secretary (July 28, 2025)